Fiscal Year 2010 Budget in Brief

Office of the Secretary
Service and Supply Fund

(dollars in millions)

The Service and Supply Fund provides consolidated financing and accounting for business-type operations which involve the provision of common services to customers at HHS and other government departments and agencies.

The Service and Supply Fund (SSF) provides consolidated financing and accounting for business-type operations which involve the provision of common services to customers. The SSF is governed by a Board of Directors, consisting of representatives from each of the Department’s ten Operating Divisions (OPDIVs) and the Office of the Secretary Staff Divisions (STAFFDIVs). A representative from the Office of Inspector General (OIG) serves as a non-voting member. The SSF does not have its own appropriation, and is funded entirely through charges to its customers (HHS OPDIVs and STAFFDIVs, plus other Federal agencies) for their usage of goods and services. Each activity financed through the SSF is billed to the Fund’s customers, based on either fee-for-service billing determined by actual usage of service or an allocated methodology.

Many of the Fund’s Activities and business lines are based at the Program Support Center (PSC), and they represent the largest portion of the SSF budget. The Non-PSC activities, many of which facilitate compliance with public laws, regulations, or other Federal management guidelines, make up the remainder of SSF Activities.

In FY 2009, the PSC realigned functions of several services and retitled the Enterprise Support Service (ESS) the Information and Systems Management Service (ISMS). PSC products and services are provided in broad business areas described below.

ADMINISTRATIVE OPERATIONS SERVICES (AOS)

AOS provides a wide range of administrative and information technical services within the Department, both at headquarters and in the regions, and to customers throughout the Federal government. Services include: HHS payroll processing, building management and operations, safety, security services, lease management, alterations and maintenance, parking management, locator services and supply and inventory management. AOS also provides shipping and labor services, real property surpluses, mail and messenger services, conference room facilities support services, graphic design, printing, and copier maintenance throughout HHS.

FEDERAL OCCUPATIONAL HEALTH SERVICE

The Federal Occupational Health Service (FOHS) provides occupational health services for Federal employees, including health and wellness programs, employee assistance, work/life, and environmental health and safety services. Over 1.5 million Federal employees in 45 Federal departments and agencies are serviced by FOHS.

FINANCIAL MANAGEMENT SERVICE (FMS)

FMS supports HHS financial operations through the provision of fund accounting, disbursement, financial reporting, financial statement preparation, payroll accounting, and debt management and collection services. It supports Federal grantor and contracting agencies efforts to negotiate and approve indirect costs, fringe benefits and other specialty rates used by not-for-profit organizations receiving Federal awards. Lastly, grant disbursement, cash management, and grant accounting support services are also provided.

INFORMATION AND SYSTEMS MANAGEMENT SERVICE (ISMS)

ISMS provides high-quality information technology and technical services including: human resource systems; Freedom of Information Act (FOIA) on implementation and records management; Web content and publications management; IT infrastructure operations and consulting services; overseeing the PSC information systems security program; maintenance of the Unified Financial Management System (UFMS) and the HHS Consolidated Acquisition System.

Strategic Acquisition Service (SAS): The SAS is responsible for providing leadership, guidance, and supervision to the procurement operations of the PSC and for improving procurement operations within HHS. The SAS provides acquisition services, strategic sourcing services (including a Strategic Sourcing Center of Excellence); and provides pharmaceutical, medical, and dental supplies to HHS and other Federal agencies.

Human Resources (HR) Activities: The HR Centers represent a consolidation of human resources services within the Department, with sites located in Rockville and Baltimore, Maryland, and Atlanta, Georgia. The centers provide human resources strategic programs, customer service, and workforce relations support for HHS customers. Below are descriptions of Non-PSC activities, many of which facilitate compliance with public laws, regulations, or other federal management guidelines.

Acquisition Integration and Modernization (AIM): AIM creates a seamless integration of HHS-wide acquisition process standardization, internal controls and oversight, and performance measurement inputs to serve employees, customers and vendors. AIM is used to improve a number of acquisitions-related processes related to purchase cards, acquisition plans, interagency contracting, and emergency contracting procedures.

Audit Resolution: Audit Resolution, as mandated by P.L. 96-304 and P.L. 98-502, resolves grantee audit findings within a statutorily mandated six month period.

Claims: Claims does mission critical work that is required by the Federal Tort Claims Act (FTCA). This act requires claimants to file administrative claims with the responsible agency before filing suit against the United States in Federal court.

Commissioned Corps Force Management (CCFM): CCFM provides personnel support to active-duty, inactive reserve and retired PHS Commissioned Officers as well as force management activities for the Corps as a whole.

Office of Small and Disadvantaged Business Utilization: The Small Business Office provides leadership, guidance and recommendations to insure that small businesses are given an equitable opportunity to participate in the provision of goods and services to HHS.

TAGGS, DCIS, and HPO & CSM: Several activities focus on the provision of competitive sourcing, procurement, and grants databases. The Tracking Accountability in Government Grants System (TAGGS) is HHS’ central repository of grant award data. The publicly searchable database houses HHS discretionary and mandatory grant funding data awarded from 1995 to the present. The Departmental Contracts Information System (DCIS) serves as the central repository for Department-wide procurement data, and is the primary system used by HHS to fulfill procurement reporting requirements under the Federal Procurement Data System Next Generation/OMB, which is mandated by Public Law 93-400. This system compiles contract information to produce geographically-based reports to OMB and Congress. High Performing Organizations and Commercial Services Management (HPO & CSM) maintains a database to gather Federal Activities Inventory Reform Act inventory data at all levels of the Department.

Web Communications and New Media Division (WCD): The WCD is responsible for HHS Department Web sites. The new Web Policy Tester will enhance Section 508 Compliance efforts and improve web page maintenance efforts.

Homeland Security Presidential Directive 12 (HSPD-12): The HSPD-12 is new to the Fund. This activity is managed by the Office of Security and Strategic Information and addresses control of “physical access” to buildings.

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