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Contract Closeout Guide Attachment 1: Abbreviations and Acronyms

The following abbreviations and acronyms are used in this Guide.

Acronym/ Abbreviation

Term

ADRAlternate Dispute Resolution
APMAcquisition Policy Memorandum
COContracting Officer
CORContracting Officer’s Representative 
CRCost-Reimbursement
CSContract Specialist
DCAADefense Contract Audit Agency
DCISDepartmental Contracts Information System
eSRSelectronic Subcontract Reporting System
FARFederal Acquisition Regulation
FPFixed-Price
FSSFederal Supply Schedule
GSAGeneral Services Administration
GuideHHS Closeout Guide: Contracts and Orders
GWACsGovernmentwide Acquisition Contract(s)
HHS(Department of) Health and Human Services
HHSARHealth and Human Services Acquisition Regulation
IDIQIndefinite-Delivery/Indefinite-Quantity Contracts
ISRIndividual Subcontracting Report
L-HLabor-Hour
NARANational Archives and Records Administration 
NDANondisclosure Agreement
OFPPOffice of Federal Procurement Policy
OGCOffice of General Counsel
OIG(HHS) Office of Inspector General
OMBOffice of Management and Budget
OPDIV(s)(HHS) Operating Division(s)
PLCOPlant Clearance Officer
SATSimplified Acquisition Threshold
SBUSensitive but Unclassified
SFStandard Form
SSRSummary Subcontracting Report
T&MTime-and-Materials
VECPValue Engineering Change Proposal

Closeout Guide Table of Contents

Chapter 1– Introduction

  1. Purpose
  2. Importance of Closeout
  3. Authorities and references
  4. Applicability
  5. Abbreviations and acronyms

Chapter 2 – Closeout:  An Overview

  1. Closed Contract
  2. Responsibilities
  3. Strategies to facilitate timely and effective contract closeout
  4. FAR/HHSAR closeout time standards
  5. HHS closeout performance metrics
  6. Record retention

Chapter 3 – Closeout Procedures

  1. Simplified Procedures
  2. Standard procedures
  3. Closeout procedures unique to Cost Reimbursement contracts
  4. Quick closeout of cost-reimbursement contracts
  5. Closing task and delivery orders
  6. Actions to take in the event that the contractor is no longer a viable entity

Attachments and Enclosures

Attachment 1: Abbreviations and Acronyms

Attachment 2:  Contracting Officer’s Representative (COR) Certification of Contract Completion – Template and Instructions

Attachment 3:   Contracting Officer’s Completion/Expiration Letter – Template and Instructions
Enclosure 1:  Contractor’s Certification – General Provisions – Template and Instructions
Enclosure 2:  Contractor’s Release of Claims and/or Assignment of Refunds, Rebates, Credits, and Other Amounts – Template and Instructions

Attachment 4:   Contracting Officer’s Contract Completion Statement and Certification – Template and Instructions

Attachment 5:   Decrement Factor – Template and Instructions

Attachment 6:   Advance Agreement – Template and Instructions

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HHS Acquisition Policies and Guidance

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